Rights Management Software for Publishers: Solving Today’s Rights Sales Challenges

Sub-rights and licensing sales have become vital revenue streams. But managing these processes effectively—across multiple regions, formats, and languages—is more complex than ever.

That’s why modern Rights Management Software for Publishers is no longer optional. It’s essential.

Whether you're dealing with translation rights, audio adaptations, or digital distribution, keeping track of what rights are available, who’s interested, and what has already been sold is a massive administrative challenge. And without a robust system in place, errors can lead to missed opportunities or costly legal issues.

The Real-World Challenges of Rights Sales Management

Rights sales may seem straightforward on paper, but the actual process is anything but. Here are some of the top obstacles publishers face:

1. Lack of Visibility and Fragmented Data

One of the biggest challenges in rights sales is understanding which rights are still available. Without integration between rights systems and contracts, rights managers are forced to dig through documents to confirm whether a right can be sold—a tedious and error-prone task.

2. The Rise of Digital Complexity

Digital formats have added layers of complexity. Rights can now be tied to platforms, devices, regions, and more. Without an intelligent system to track all these nuances, rights managers can quickly become overwhelmed.

3. Cumbersome Book Fair Preparation

Book fairs remain a cornerstone of rights sales. But preparing for dozens of meetings, generating rights guides, selecting titles, and handling follow-ups is a logistical nightmare without specialized tools.

4. Difficulty Managing Customer Relationships

To successfully sell rights, publishers must build and maintain long-term relationships. That means keeping accurate records of interests, past negotiations, contract statuses, and client preferences. Doing this with spreadsheets or disconnected systems makes personalized outreach almost impossible.

5. Inadequate Reporting and Follow-Up

Rights managers often spend more time compiling reports than selling. Manual reporting drains resources and delays decisions. Publishers need real-time insights to track revenue, activities, and conversion rates by region, author, or product type.

The Klopotek Rights Sales Solution: Power, Flexibility, and Control

To meet these challenges, Klopotek offers a comprehensive, cloud-based Rights Management Software for Publishers. The Klopotek Rights Sales Solution includes three fully integrated applications:

✅ Rights Sales Manager

This browser-based, mobile-optimized platform guides users through every step of the rights sales process—from title and customer matching to offer negotiations and book fair planning. It enables bulk marketing campaigns, tracks interests and options, and helps manage every touchpoint with potential buyers.

✅ Rights Sales Contract Manager

Create, store, and manage all contractual information with ease. Generate contracts from templates, track status updates, manage payments and royalties, and link acquisition and sales contracts for complete transparency.

✅ Rights Accounting Manager

Track payments, monitor royalty statements, and generate author reports with full accuracy. Integrated reminders ensure no payment is missed, while built-in analytics help assess performance by territory, author, or contract.

Key Features Include:

• Real-time rights availability overview

• Classification-based customer-title matching (BIC, BISAC, Thema)

• Automated alerts for expired or sold rights

• Book fair preparation and follow-up tools

• Contract and invoice chasing

• Multi-language user interface

• Seamless integration with finance and production systems

• Full mobile support for on-the-go rights teams
  

Why It Matters

In a globalized, digital-first industry, rights management isn’t just about paperwork—it’s a strategic advantage. Klopotek’s solution empowers publishers to:

• Sell more rights, faster

• Avoid legal and financial risks

• Strengthen client relationships

• Reduce admin time and focus on revenue generation
  

Ready to Modernize Your Rights Sales Process?

Klopotek’s Rights Management Software for Publishers is trusted by a large number of successful publishers worldwide. Whether you're an independent press or a global publishing group, our software adapts to your needs—and scales with your growth.

📩 Get in touch with Klopotek today to find out how we can help you simplify rights sales, maximize revenue, and build stronger relationships across the publishing ecosystem.

👉 Visit klopotek.com/rights-sales-solution to learn more or contact us directly.