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Enable a faster time to market with best-of-breed title management software

Klopotek’s TEP applications are built with
your day-to-day needs at work in mind

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Kickstart your morning: see all product data relevant to you at a glance

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High metadata quality achieved as a side effect of your day-to-day business

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Production Management
 

Enable faster time to market of your products

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Configurable apps to make life easier at your editorial department

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Metadata Export Manager &
Content Delivery

For handling ONIX exports and flyers, our Metadata Export apps are the right choice

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Make managing compliance and exploiting rights a simple task

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Title & Work Structure Management
 

The modern way of structuring your IP and defining title families

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Production schedules: be flexible while ensuring project success

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Configuration Tools
 

Configuration management doesn’t have to be a slow, error-prone, manual process

Product Dashboard Apps

Complete 360° view on all product information with a fully configurable, widget-based dashboard

As your basic master information and control center, our dashboard apps provide a complete 360° view on all product information to the various functional types of users in your organization with a fully configurable, widget-based dashboard. It also provides seamless and fast jump-out functionality to other applications.

Product Dashboard Apps
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Kickstart your morning: see all product data

relevant to you at a glance

Product 360° & Product Quality Manager

At the start of your working day, or when checking information remotely on the way to a meeting or from home, wouldn’t it be helpful to get started and structured to see all the product information that’s relevant to you at the blink of an eye?

Klopotek’s configurable Dashboard Apps, based on intuitive STREAM technology, provide a quick & comprehensive overview of product data from the perspective(s) need.

Quickly browse through your products and check the metadata quality: can the ‘VLB Gold Status’ be achieved? Are you happy with the sales data for a specific product, or will it require attention during your workday? And/or what about the information from your warehouse, will new copies of a different product soon be needed? Simply arrange your personal dashboard by drag&drop.

The highly sophisticated and fast search functionality of Product 360° is keyword-sensitive and can browse through large title databases in a wink of an eye.

Peter Karwowski, CTO

STREAM Product 360° (EN)
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STREAM Product 360° (EN)

Complete 360° view on all product information with a fully configurable, widget-based dashboard As your basic master information and control center, Product 360° provides a complete 360° view on all product information to the various functional types of users in your organization with a fully configurable, widget-based dashboard. It also provides seamless and fast jump-out functionality to other applications. Product 360° links directly to Klopotek’s system-wide Product Pool but can also retrieve information from third-party applications outside of Klopotek (e.g. show stock information from a distributor). The highly sophisticated and fast search functionality of Product 360° is keyword-sensitive and can browse through large title databases in a wink of an eye. It includes cover thumbnails of titles. Recent activities which have been done using the app are stored, and ‘top titles’ can be bookmarked. Reduce complexity with Product 360°: you can browse through set relations and set structures, so handling products assembled in sets becomes easy. The app shows how your titles are connected/combined (in sets, in series, etc.) in a tree structure which makes it easy to navigate from one title to the other. This application runs on STREAM, Klopotek’s cloud-based platform for optimized user interaction on computers and mobile devices. It provides direct and smooth connections to other STREAM apps (such as the Classification Manager) as well as the Klopotek Classic Line for handling specific tasks. Customize and arrange widgets to create your personal dashboard The content and overall look and feel of every dashboard can be individualized, providing high-level to granular information based on the needs of role and responsibilities of the individual user. You can choose from a variety of widgets to be included in your dashboard. Many of them come with configuration options. The layout of the widgets has been designed to present their content in the most efficient way: all the necessary information is presented at one glance. Widgets of the following types can be added to your dashboard: Full-text widgets and overview lists for marketing texts (“blurbs”) Quote Note Comment Content Widgets which show titles in context and provide navigation possibilities (e.g. for product families, set relations, series, etc.) Product, Series or Set Relations Product, Series or Set Structure Set Details on Set Record Status and Publication Dates Print Sizes Specification and Extent Prices per Copy Product Sales and Returns Product Family Originators Main Product Data Classifications More of the same can have a huge impact: use widgets more than once Product 360° allows you to add the same widget to your dashboard more than once. For example, the ‘Product Sales and Returns’ widget can be configured to get the related information from the Klopotek statistics database for a specific year, and a second ‘Product Sales and Returns’ widget can display the information for the previous year next to it or below it. Comparing data becomes easy and straightforward. Configuring widgets is simple but effective: examples for various roles The text widgets can be modified to either show a list of available texts (clicking on the items in the list will open the files) or individual ones. At many publishers, the Sales team will need an overview of available texts, while for people in Marketing, the author bio might be the most important information which should always be displayed at the top. The same is the case for the ‘Classifications’ widget: Klopotek supports all industry standards (BIC, BISAC, Thema), but users can choose which one(s) to focus on. As an example, a member of the Sales team is likely to be interested in an internal classification which displays various types of sales information, while´someone in Marketing who works for the US market might want to see the BISAC information at the top of the dashboard. The ‘Prices Per Copy’ widget, which gets data from the standard price list, can be changed to include prices from the past, if desired.
Product Quality Manager (EN)
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Product Quality Manager (EN)

Makes it easy to monitor and enhance metadata quality on both a (large) title list and a single product level Backlist titles are often used as templates for creating new titles in ERP systems without checking in the first place if all metadata will be correct for the new title. And there are various other reasons – such as switching to a new system, adapting to changing market requirements, acquisitions of products from other publishers, etc. – why titles are often associated with wrong or incomplete metadata. Improving your metadata will ensure that your titles are more likely to be found on the Web, and you will benefit from a greater acceptance among your distributors. Our smart tool brings monitoring and improving metadata to a STREAM app level: easy to work with, accessible from anywhere and on any type of device. To cover all relevant aspects in this area, Klopotek’s Product Quality Manager provides two views on data management: the (large) title list and the single product level. Title list level: check and manage large lists in a smart and simple way The intelligent adaptive user interface shows all relevant information from different angles: the overall metadata quality level of the respective list, the progress of improving the data quality as the publication date of titles nears, and important quality issues. Individual watch lists enable the users of your organization to keep track of the quality status of all titles in the list, to identify issues and areas where information is missing, to compare the quality level of titles, and to track the ‘bad’ ones. All widgets can be configured based on user-specific criteria – including imprint, division, subject, user assignments – to create lists of titles that are tailored to the team that works on these products. Our specific widgets of the Product Quality Manager summing up information on a title list level are the following: - Information on the overall metadata quality level for the selected lists - An intuitive chart view on the process of improving the data quality to make reoccurring issues and errors clear - The same widget (configured differently) can be used multiple times which makes it easy to compare data and / or get a complete overview of the entire product pool Single product level: see which types of metadata need adjustments next to scheduled publication date As this STREAM dashboard technology product is an extension of our highly configurable Product 360° app for a comprehensive overview of product information, widget ‘families’ for both metadata and general product data can be combined to give all types of users (data quality managers, but also editors and people in production) exactly the information they need. The specific widgets for enhancing metadata quality on a single title level are: - An overview of the data quality status of the title - Information on which types of metadata are incorrect or missing - A list of all criteria to provide high-quality metadata with a drill-down functionality to single rules - Workflow-based quality checks - Information on the product family (quality status of different editions or version types) All industry standards, such as ONIX, are fully supported. The app can also make title import processes that are necessary for retailers such as Amazon smoother and help to clean up your product pool.
Inventory Manager (EN)
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Inventory Manager (EN)

Klopotek’s Inventory Manager can help you reduce costs across the supply chain, as it enables you to clearly determine when your publishing products should be reproduced. This is made possible by making use of two views that can be presented next to each other: A full ‘observer’ or ‘monitoring’ overview of your entire stock inventory and all titles (or specific groups of titles) In addition to standard KPIs such as ‘critical stock’ and ‘minimum stock’, this smart app also takes into account forecast figures and real sales. Forecasts are automatically calculated based on reference sales figures and adjusted to each individual product. In addition, minimum stock values are automatically calculated based on the determined forecast figures. This is also helpful for estimating the required minimum stock for new productions. As the difference between forecast and real sales is made transparent, your users in Title Management, Editorial, and Production can determine the best possible moment when additional stock or products should be ordered. A detailed view at title level for specific products that are particularly relevant Next to the comprehensive ‘monitoring’ overview, the app can display all relevant information at single title level. As the data is directly accessible and understandable at one glance, your users can directly decide on production-related actions, e.g. reprinting. With the Inventory Manager, you can avoid overproduction without a loss in sales and achieve an in-time production process.

To view the playlist in other languages, check our YouTube page

Metadata Management

STREAM Title Management Apps

Metadata Management

You know about the importance of providing high-quality metadata to various players in our industry, but the processes you have in place to achieve this are complex and difficult to get organized and completed?

Title and Work Structure Management

Managing 'works' (intellectual property) and creating titles based on these works helps you to be more efficient.

Title Life Cycle Manager
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Our integrated apps make all aspects of metadata management easy to handle while you complete your daily tasks, almost on the side. You select or even design your own scenarios and workflows and decide which data has to be added at which point in time, in which quality.

Intuitive process steps enable you to stay focused on what you’re doing at the moment, while the apps ensure that all relevant metadata is taken care of when managing title types, information, and structures.

Title Life Cycle Manager

Three configurable apps in one to make an editor’s life easierOn the cloud-based STREAM platform, editors can make use of three apps combined in one highly configurable tool to manage title types, structures, and metadata in an intuitive manner. All workflow steps of adding and editing data are easy and straightforward on any type of device.

Early Title Manager is a smart app that enables editors to create first drafts without cluttering the system. Planning and budgeting tools for doing a first calculation can be used, even if only little information on a planned title is available.

Title Structure Manager is relevant for creating and defining the characteristics of new titles based on title templates, so you can save time. ‘Title families’ enable users to combine different version types and formats of the same intellectual property. 

Title Metadata Editor facilitates entering and editing metadata at a highly customizable level by selecting from various scenarios. You decide which attributes and data should be included in your workflow and thus can create your own user interface for title management.

Title Life Cycle Manager - Part 1 (EN)
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Title Life Cycle Manager - Part 1 (EN)

Three configurable apps in one to make an editor’s life easier On the cloud-based STREAM platform, editors can make use of three apps combined in one highly configurable tool to manage title types, structures, and metadata in an intuitive manner. All workflow steps of adding and editing data are easy and straightforward on any type of device. Three apps as three different views on managing the entire product life cycle Early Title Manager is a smart app that enables editors to create first drafts without cluttering the system with data for titles that will, eventually, not be published, as evaluations show that they are not ready for market. Planning and budgeting tools for doing a first calculation can be used, even if only little information on a planned title is available. All workflow steps from entering first pieces of information and metadata to preparing for getting the title approved at the Editorial Meeting are covered. Title Structure Manager is relevant for creating and defining the characteristics of new titles based on title templates, so you can save time. ‘Title families’ enable users to combine different version types and formats of the same intellectual property. Planning an audio book or e-variant to follow a book that has already been published or managing parallel versions can be done in a few clicks. Title Metadata Editor facilitates entering and editing metadata at a highly customizable level by selecting from various scenarios. You decide which attributes and data should be included in your workflow and thus can create your own user interface for title management. Dashboard with ultra-fast search functionality for managing titles Features of the STREAM apps Early Title Manager, Title Structure Manager, and Title Metadata Editor are accessible using one single, unified dashboard with a central search functionality. As most tasks start with editing an existing title or using a specific title as a basis, intelligent filters can be selected, so your search results will be very precise to save time: ‘drafts’, ‘forthcoming’, or ‘published’ titles – or specific ‘series’ only. Of course, it is also possible to create new titles, series, sets, and templates from scratch. All necessary options are available when working on a title basis, such as editing the structure or the metadata, or creating new products (also as part of a ‘version family’). Search results as ad-hoc exports Searching with STREAM apps happens in the blink of an eye. In Title Life Cycle Manager, the results are not only available as an intuitive list with thumbnails but can also be presented in a highly configurable ‘table view’. The results displayed in this view can be exported to MS Excel®, and users can also do a preliminary ad-hoc catalog export based on the configuration of the style sheet for the ‘table view’ option.
Title Life Cycle Manager - Part 2 (EN)
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Title Life Cycle Manager - Part 2 (EN)

Three configurable apps in one to make an editor’s life easier On the cloud-based STREAM platform, editors can make use of three apps combined in one highly configurable tool to manage title types, structures, and metadata in an intuitive manner. All workflow steps of adding and editing data are easy and straightforward on any type of device. Three apps as three different views on managing the entire product life cycle Early Title Manager is a smart app that enables editors to create first drafts without cluttering the system with data for titles that will, eventually, not be published, as evaluations show that they are not ready for market. Planning and budgeting tools for doing a first calculation can be used, even if only little information on a planned title is available. All workflow steps from entering first pieces of information and metadata to preparing for getting the title approved at the Editorial Meeting are covered. Title Structure Manager is relevant for creating and defining the characteristics of new titles based on title templates, so you can save time. ‘Title families’ enable users to combine different version types and formats of the same intellectual property. Planning an audio book or e-variant to follow a book that has already been published or managing parallel versions can be done in a few clicks. Title Metadata Editor facilitates entering and editing metadata at a highly customizable level by selecting from various scenarios. You decide which attributes and data should be included in your workflow and thus can create your own user interface for title management. Dashboard with ultra-fast search functionality for managing titles Features of the STREAM apps Early Title Manager, Title Structure Manager, and Title Metadata Editor are accessible using one single, unified dashboard with a central search functionality. As most tasks start with editing an existing title or using a specific title as a basis, intelligent filters can be selected, so your search results will be very precise to save time: ‘drafts’, ‘forthcoming’, or ‘published’ titles – or specific ‘series’ only. Of course, it is also possible to create new titles, series, sets, and templates from scratch. All necessary options are available when working on a title basis, such as editing the structure or the metadata, or creating new products (also as part of a ‘version family’). Search results as ad-hoc exports Searching with STREAM apps happens in the blink of an eye. In Title Life Cycle Manager, the results are not only available as an intuitive list with thumbnails but can also be presented in a highly configurable ‘table view’. The results displayed in this view can be exported to MS Excel®, and users can also do a preliminary ad-hoc catalog export based on the configuration of the style sheet for the ‘table view’ option.
Sales Price Manager (EN)
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Sales Price Manager (EN)

Defining complex price structures made easy This smart, browser-based app facilitates the definition process of complex price structures and provides an intuitive, comprehensive overview of all product prices. Workflow support on a large scale Enable your employees responsible for planning and sales to manage prices for all types of products in a transparent way, including scales for products. Price scales, periods, and edition prices are supported. Prices for each customer Sales Price Manager allows defining customer-specific price lists. The models featured in the app make it possible to determine prices by time period, or by product edition. A full price history is provided. In combination with the ‘Global Sales’ license, contractor-specific price models can be defined in a transparent way. As product prices are always allocated on an ISBN or article number level, the connection to a specific product is always clear. Fit for sales on an international stage Not only net and gross prices are supported by the app, but also multiple price types and currencies. Dedicated price generation for different countries based on freely configured rounding rules is also possible. Creating new price entries and updating existing prices is easy. Price management on a STREAM level: smart & intuitive This app runs on STREAM, Klopotek’s cloud-based technology platform for a great user experience on any type of device. A key element of the STREAM responsive design and user interface is to make data – and analyses of this data – intuitively visible and understandable, so time savings can be achieved. By providing the ‘Version Family Navigation’ feature in Sales Price Manager, all products of a version family are clearly arranged and presented on the screen, and it is easy to switch from one product edition to another for managing prices. Like in all STREAM apps, the search functionality is ultra-fast. In the configurable search results list, items can be worked through by successor/predecessor loading. Other elements to make life easier when managing prices are favorites lists and the grid view option. The ‘Price’ API supports the entire functionality of the Sales Price Manager.

To view the playlist in other languages, check our YouTube page

STREAM Expert Metadata Tools

Project & Production Management

Project Management

Your sophisticated project schedules for bringing titles to market, including dependencies, are all done, but now priorities have changed, and important employees will not be available for a while – how to shift tasks? Or the management has just decided, in order to cut costs, that product deliveries will, from now on, only be done once a week, or purchases from suppliers only once a month – how does this affect your planning?

Notification Dashboard will be an ‘always up’ application like Outlook. From my point of view, it is a smart productivity planning tool as opposed to something that is an arduous necessity. It will be an indispensable tool to help us reach our 2030 house goal of doubling our yearly titles.

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Gregory Miller,

Business Systems Manager

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Scheduling

With the powerful app Scheduling, calculations and recalculations, even of complex projects, are only a matter of a moment.

 

Gantt charts visualize all the elements you need to see to understand how changes will affect your planning.


 

Notification Dashboard

Schedules are created and modified by specialists, but many people’s daily tasks at a publisher are affected by these plans. If a delay is caused, many other tasks may be delayed as a result, putting the overall project success at risk.

 

Klopotek provides a configurable notification dashboard to all employees, so everybody in the company will always know what has to be done by when.
 

Scheduling Video

Production Management

In production, bringing your titles to market on time requires that many of your suppliers’ products are delivered early enough. Will everything arrive within the right time frame? Do you have to react quickly to delivery or shipping problems? Do you need to switch vendors or ask for cooperation? And can your suppliers contact you easily, pointing to the right order they need to talk to you about?

Suppliers & Purchase Management

Enable faster time to market of your products

STREAM technology enables you to handle the order and controlling processes of vendor services in an easy and transparent way – cloud-based, so only a browser is needed to get everything done. You are guided through the order placement workflow, and contacting vendors about a specific order is easy, not just for you but also for them, as they also get access to the tools for getting in touch.

This could be your TEP workflow

Permission & Compliance Management
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Make managing compliance and exploiting rights a simple task

Permissions and Compliance Management

You’ve acquired various rights, but for which types of traditional and digital publications, exactly, limited to which extent, and for how long? Licensing agreements are often based on complex specifications, and violations of the rules that have been agreed on can be costly, if legal action is taken against you.
 
Using our smart STREAM app Permissions and Compliance Manager, you can handle every aspect of the metadata necessary to acquire licenses, track their use, and manage compliance. The solution helps you to reduce expenses, compliance risks, and vendor costs, while increasing the quality and value of your content.

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